Treasurer for Edmonton Neighborhood Watch

Description of Organization:

The Vision of the Society is “Safer Communities by Working Together in Crime Prevention” 

The Mission is to build safer communities through the provision of crime prevention information and the support of neighbourhood level programs that encourage awareness, education, inclusion and participation. Striving for a world where everyone feels safe in their communities.

Description of Qualifications:

• Accounting Designation (CPA) or BA degree
• Minimum of 2 years of experience in Finance/accounting role
• Must have knowledge in all facets of financial statements reporting requirements: Balance Sheet, Income Statement & Cash Flow  
• An understanding of payroll functions and calculations, etc.
• Presenting budgets and reports to the Board
• Familiarity with structure and process of board and/or committee meetings
• An understanding of the effective functioning of a charitable/not-for-profit organization with possibly some experience
• Some knowledge on Alberta Gaming Liquor Commission (AGLC) process for gaming licenses, etc.
• Strong organizational skills, communication skills, time management and ability to meet deadlines
• Must be analytical, detail oriented, and able to problem-solve. 
• Be reliable to meet strict monthly deadlines
• Responsible for R.O.E. submission of earnings and deductions
• Understanding the processing of T4’s and T5’s
• Specific Working knowledge of all related financial operating systems:  SAGE
• Experience in excel spreadsheets and formulas are required
• Integrity, loyalty, and discrete personality
• Decisive, innovative, and flexible with the ability to compromise and strongly service oriented
• A member in Good Standing 
• Must pass a Special Enhanced Police Information Check conducted by the Edmonton Police Service

Description of role: 

• Manages the finances of the organization, including the board’s review of and action related to, financial responsibilities 
• Ensures appropriate financial reports are made available to the board on the financial state of the organization and monitors financial planning
• Keeps full and accurate accounts of all organizational receipts, disbursements and expenditures
• Prepare Monthly Journal Entries and account analysis for month end reporting
• Prepare and submit Quarterly and Annual Forecasts
• Disburses all monies as directed by the Board
• Assists in supporting fundraising activities including Grant proposals
• Administrates fiscal matters of the organization by preparing and monitors overall budgets
• Regularly reports to the Board on key financial events, trends, concerns, and assessment of fiscal health 
• Files necessary financial reports, tax reports and audits
• Provides annual budget to the board for members’ approval 
• Ensures development and board review of financial policies and procedures 
• Timely delivery of the necessary financial documents for Board Meetings and the AGM
• Notifies Board Members of matters that need approval 
• Assists in the selection of an auditor, if needed, and meets with him or her annually
• Provides candid, open and honest feedback and evaluation when appropriate
• Responsibility for formal compliance with laws, articles of incorporation and regulations
• Attends and participates in Board Meetings
• Keep Board informed (on a timely basis) of significant issues that need attention
• Provide guidance and advice to Board on process issues such as establishing and interpreting terms of reference, decision-making and accountability
• Able to show leadership and involve in decision making

General Responsibilities as Board Members

• Be loyal to ENW, always exercising Board powers in the interest of ENW, and not for the interest of the individual Director or others 
• Serves on an Executive Committee as assigned based on skill
• Provide candid, open and honest feedback and evaluation when appropriate
• Attend and participate in Board Meetings monthly
• Attend Annual General Meeting annually
• Keep Board informed (on a timely basis) of significant issues that need attention and approval
• Provide guidance and advice to Board on process issues such as establishing and interpreting terms of reference, decision-making and accountability
• General responsibilities and authority include the interpretation of the Bylaws, responsibility for the trusteeship of the wellbeing of the Society
• Able to show leadership and involve in decision making
• Responsibility in assisting with policy development, and ensuring the efficient and sustainable operation of the Society
• Keep up to date with issues and trends that affect the organization 
• Prepare actively for meetings by reading agendas, minutes, reports and other documentation required  
• Contribute skills and knowledge by participating actively in meetings and committee work 
• Understand and monitor the organization’s financial affairs 
• Avoid any potential conflicts of interest 
• Understand and maintain confidentiality 
• Ensure the organization is complying with all legal and regulatory requirements
• Be informed and understand about ENW’s Mission and Vision, Strategic and Operating plans, policies, and programs.  
• Ensure legal and ethical integrity, and maintain accountability and transparency to members, funders, donors, other constituents and the general public
• To advise, govern, oversee policy and direction, and assist with the leadership and general promotion of the Edmonton Neighbourhood Watch Program Society (“ENW”) so as to support the organization’s mission and needs
• All Board Members are responsible for the finances of ENW. 
• Acts in good faith and to undertake due diligence in decision making.
• Participate in developing and approving the annual budget.
• Must attending the ENW Training
• Increase the economic vitality and image of the organization for the community served
• Must participate in annual ENW Strategic Planning and Business Plan sessions
• All Board Members shares the responsibility of financial oversight and accountability.
• Foster the development of a common vision providing a clear direction and priorities and clarifying roles and responsibilities.  Articulates a clear and compelling image of what the organization need to exceed with its goals.

Establish, maintain and advance community relations 

• Able to attend events on behalf of ENW representing the organization within the community
• Undertake activities within the Community that enhance the visibility of the organization

• Be alert to community concerns that can be addressed by ENW mission, objectives and programs
• Avoid involvement in all political campaigns in the name of ENW to personal benefits, unless directed by the Board to question or present an advocacy issue on behalf of the organization to a potential candidate

• Enhancement of the organization’s image
• Successfully carrying out the prime functions of the position description
• Development of strong working relationships with partners, stakeholders, community members, ambassador representatives and volunteers, government representatives, organizations and funding agencies

Contact and terms:

• Directors are elected for a two-year term. Option to extend upon direction of the Terms of Reference/Bylaws of the Board of Directors and based on performance and ratified at the Annual General Meeting of the Members 

Interested applicants must send a Cover Letter and Resume at enwsecretary@enwatch.ca

We thank all applicants, however only candidates under consideration will be contacted for an interview